The 1 best alternatives to Microsoft 365
Editor-shortlisted alternatives to Microsoft 365, ranked by similarity and rated on features, pricing, and verified user reviews.
The three we'd shortlist first
AI across Microsoft 365 and Windows
Why switch: Add AI on top of your existing Microsoft Office stack.
Feature parity vs Microsoft 365
Rating, pricing, and match score at a glance — Microsoft 365 in the first row as your baseline.
| Product | Rating | Pricing | From | vs Microsoft 365 | Match | |
|---|---|---|---|---|---|---|
| Baseline Microsoft 365 | 4.5 ★ | subscription | $7/mo | — | 100% | View → |
| Microsoft Copilot | 4.3 ★ | subscription | $20/mo | On par | 55% | View → |
Migration guide: Microsoft 365 → Microsoft Copilot
A four-step playbook most teams follow when switching from Microsoft 365.
- 1
Export your data
Pull your data from Microsoft 365 using the built-in export (CSV/JSON) or the official API.
- 2
Provision Microsoft Copilot
Create a workspace, invite your team, and configure SSO or auth to match your current setup.
- 3
Import & map fields
Use Microsoft Copilot's importer (or a lightweight ETL) and map your fields — start with a single project to validate.
- 4
Run in parallel
Keep both tools live for 1–2 weeks. Diff outputs and address gaps before the full cutover.
What switchers say
Paraphrased from verified user reviews of teams that migrated away from Microsoft 365.
We switched after our team hit the pricing ceiling — the migration took a weekend and we haven't looked back.
— Head of Ops, 40-person SaaS
The UX felt familiar day one, and the CSV importer got us 95% of the way without engineering help.
— Product Manager, mid-market
Same features, roughly a third of the cost. The only thing we lost was one integration we barely used.
— Founder, seed-stage startup